Registration

Registration via the website has now closed. Kindly contact Meetx the conference secretariat if you would like to register : ecasia2024@meetx.se

Registration Fee

Standard fee – SEK 9 000*

*The fees are stated in SEK excl. Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

Student Fee

Standard student fee – SEK 5 600*

*The fees are stated in SEK excl. Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

One day

NOT applicable for presenting authors

Standard fee – SEK 2 000*

*The fees are stated in SEK excl. Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

Accompanying person

Registration for the Social activities

*The fees are stated in SEK excl. Swedish VAT. Please note that all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

Registration fees

The registration fee includes: attendance to all sessions, conference material, lunches and refreshments in the breaks during the conference days. Social events are also included in the registration fee but pre-registration is mandatory.

The student fee applies for all students enrolled in a recognized academic institution. To register students must be able to upload a Student ID or similar documentation. PhD-students/PhD-candidates preparing for their PhD-degree are allowed to register as “Students”.

Welcome Reception

The welcome reception is hosted in collaboration with the City of Gothenburg. Pre-registration is mandatory if you want to attend. The Welcome reception includes light mingle food and drinks.
Place; Svenska Mässan Gothia Towers

Conference dinner

The conference dinner is free of charge but pre-registration is mandatory if you want to attend. The event includes food, drinks and entertainment. It is possible to bring an accompanying person to the dinner for a fee.
Place; Kajskjul 8

Excursion

Excursion by boat to Älvsborg Fortress 12/6 13.00-16.30, The excursion is free of charge but pre-registration is mandatory if you want to attend. It is possible to bring an accompanying person to the excursion for a fee.

See more about Social activities

Hotel booking

Hotel rooms have been pre-booked at Hotel Gothia Towers, same venue as the conference. Book your room via the online booking service when you register for the conference.

Letter of Invitation

If you might require a letter of invitation to attend the ECASIA 2024 conference please send an email to; ecasia2024@meetx.se
Please note you need to register and pay the registration fee before an invitation letter can be processed

Privacy Policy

We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency / hotel / venue and industry) with the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future events, but you are always free to reject any invitations. We can not register your information without your approval. By clicking the “I have read and accept the privacy policy” button in our registration forms, you agree that we store your information according to the privacy policy.

Sweden Meetx AB and the organizer of ECASIA 2024 are jointly responsible for the processing of your personal data. Read the full privacy policy for the conference here >>

Currency Converter

VAT on fees – important information

The fees are stated in SEK excluding Swedish VAT. Please note: According to Swedish and EU** legislation all delegates are required to pay Swedish VAT on the registration fee (25%), social events (25%) and hotel (12%).

** According to the EU legislation and regulation for conferences and events (C-647/17, EU:C:2019:195, of 13 March 2019 and Article 53 of Council Directive 2006/112/EC of 28 November 20016) VAT is paid in the country where services are rendered, e.g. the country in which the conference takes place.

If you are from a country in the EU area, kindly contact your tax authority for more information on VAT refunds. For questions regarding Swedish VAT, please contact Swedish tax office at e-mail: stockholm@skatteverket.se

Method of payment

All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard. Please note that all credit card payments are made through a secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoices should be paid within 30 days.

Cancellation of registration and social events

Until March 31, cancellation is possible and you will be refunded the congress fee less an administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after March 31. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 350 will be charged. All changes should be done in written form to: ecasia2024@meetx.se

Cancellation of hotel

When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled
From 8 to 6 weeks before arrival – 50% of the total cost of the reservation will be charged.
From 6 to 4 weeks before arrival – 80% of the total cost of the reservation will be charged.
We regret that no cancellation within 4 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations have to be made directly to Sweden Meetx AB and not to the hotel.

Conference Secretariat

Sweden Meetx AB is the conference bureau handling the conference secretariat for the ECASIA 2024 conference.

E-mail: ecasia2024@meetx.se

Phone: +46 31 708 86 90

CONFERENCE SECRETARIAT

Sweden Meetx AB is the conference bureau handling the conference secretariat for the ECASIA 2024 conference.

E-mail: ecasia2024@meetx.se

Phone: +46 31 708 86 90

IMPORTANT DATES

Registration opens: January 2024
Abstract submission deadline – April 5, 2024
Poster submission deadline – May 20, 2024
Early Bird Registration deadline – April 30, 2024
Conference Dates: 9-14 June 2024

Registration

Registration fees

Welcome Reception

Conference dinner

Excursion

Hotel booking

Letter of Invitation

Privacy Policy

Currency Converter

VAT on fees – important information

Method of payment

Cancellation of registration and social events

Cancellation of hotel

Conference Secretariat

CONFERENCE SECRETARIAT

IMPORTANT DATES

ORGANIZERS